Since you are going to open and set up your clinic in Malaysia, you have to register your company with the Companies Commission of Malaysia, under the Registration of Business Act 1956.
You may have already registered your company, but if you haven’t already, then these steps will help you to achieve this!
You will need to visit the nearest SSM office once for confirmation of identification.
The fee for the registration of a company is RM1,010.
A step-by-step guide on the registration of your company is as the following:
- Account registration on MyCoID portal
- Activate your account at SSM counter
- Then, you will receive MyCoID portal login credentials upon account activation
- Company name search on the Direct Incorporation Application on MyCoID portal homepage
- Other information under Name Search
- Super Form to clarify your proposed company name
- Business code selection and description
- Directors and shareholders information
- Application submission
- Make the payment of RM1,000 as an incorporation fee (before tax) and get a transaction receipt.
- Notice of Registration as proof of incorporation received through email
3. Approval of Signboard for Your Clinic From The Local City Council
A signboard can help to notify your local community of your soon-to-be-open clinic.
This will improve your clinic’s presence in the community.
You can apply for approval of the signboard online at your clinic’s local city council.
For example, if your clinic is located at Petaling Jaya, Selangor, then the application must be made to Petaling Jaya City Council ( MBPJ).
As such, requirements to apply for a signboard license may vary according to the respective local authority.
Generally, the documents that you need are as the following:
- Copy of either the rental agreement or the sale and purchase agreement of the company’s business premise
- Copy of the location plan of the company’s business premise
- Photographs showing the location of the company’s signboard
- Samples of the signboard indicating its design and colors
- Samples of the signboard indicating its design and colors
4. Registration of Your Private Clinic in Borang A
In order to set up your private clinic and legally operate, your clinic must comply with Act 586 Private Healthcare Facilities and Services Act 1998 and its regulations.
Furthermore, you also have to obtain a Certificate of Registration to operate the private medical clinic.
In order for you to get this, you must register your clinic using Borang A.
So what exactly is Borang A?
Borang A is a form that must be filled out to set up a private clinic.
This is in accordance with Act 586.
You can fill Borang A online, from the CKAPS website or you can print out Borang A.
Fill Borang A accurately and completely.
For the instruction on how to fill in Borang A online, click here.
On the other hand, if you fill this form manually, only use a black ink pen and it must be written in capital letters.
In Borang A, you need to fill in all the details such as details of your clinic such as the clinic’s name and operation hours.
The name of your clinic should comply with the requirement. It should describe the services that your clinic provide.
For example, “Klinik Perubatan Dr. Tan” or “Klinik Pakar Kanak-Kanak Dr. Lee”.
On top of that, using names that may mislead customers or overclaim is not allowed.
Your clinic’s name must be the same on the clinic’s signboard and on the Certificate of Registration.
On top of that, you will also need to fill in details on the applicant’s information and details of the person-in-charge or ‘Orang Yang Bertanggungjawab’ (OYB), such as name, address and past working experience.
To add, you also need to fill in the details of the business.
Lastly, fill in details on employees as well as the clinic’s proposed floor plan.
The floor plan must be drawn on a scale of 1:100 (1cm=1m).
A complete floor plan must also include a symbol legend, measurements of each room and measurements of the door opening, and all the related rooms labelled.
Another thing is, all the documents must be certified by Commissioner for Oaths or Grade A Management or Professional Group.
The copies must also be made into 2 copies each.
5. Submit Borang A to Unit Kawalan Amalan Perubatan Swasta (UKAPS)
Now, since you’ve already completed Borang A, it must be printed out (if the form is done online).
A processing fee of RM500 must be paid in order to proceed to the next step.
If you fill the form manually, you should complete the processing fee to UKAPS Jabatan Kesihatan Negeri/Wilayah Persekutuan (JKN/WP) and submit for processing.
At this stage, UKAPS will review your application.
This also includes the proposed floor plan for your clinic.
The approved floor plan will be given a “No Objection Letter”.
Once you receive this letter, the renovation of your clinic can proceed.
The usual renovation period is 3 months.
In the event that the renovation takes longer than 3 months, a written letter notifying your local JKN/WP regarding this must be submitted.
However, there is also a chance that you may need to improve your floor plan.
Thus, you shall make an improvement on your floor plan and submit the document again to your local JKN/WP.
6. Renovation of your premise